Privacy Policy 

Fantastic Furniture recognises the importance of protecting the privacy and rights of individuals in relation to their Personal Information. This is our privacy policy and it tells you how we collect and manage your Personal Information.

We respect your rights to privacy under the Privacy Act 1988 (Cth) (“Act”) and we comply with all of the Act’s requirements in relation to the collection, management and disclosure of your Personal Information. For more information, visit www.oaic.gov.au.

What is your Personal Information?

“Personal Information” has the meaning given to it in the Act. Generally, it includes any information that can be used to personally identify you. This may include your name, address, telephone number, email address and occupation, and information about your dealings with us.

What Personal Information do we collect and hold?

Depending on the nature of our relationship with you, we may collect the following types of Personal Information:

• Initial identification details: name, residential address and date of birth;
• Contact details: telephone, residential, mailing and email addresses;
• Demographics: date of birth, gender, age, purchase history, income, occupation, hobbies and interests (not applicable to our manufacturing and distribution operations);
• Confirmation of identity details: including driver’s licence number and passport details;
• Product and service information: details of the products and services you have purchased from us or which you have enquired about, together with any additional information necessary to deliver those products and services and to respond to your enquiries;
• Business partner details: where you are engaged by us as a business partner, the name of the business that you work for, your role within the business, and your contact details;
• Work details: where you are engaged by us as a service provider, contractor or agent, information about your performance;
• Job applicant details: where you apply for a job with us, information about you that will help us decide whether to offer you the job, including your job application or resume, and references;
• Financial information: including methods of payment you use, credit reports we receive, and any information you provide in relation to application for finance or in-store credit;
• Feedback: information relating to you that you provide to us directly through our website or service centre, customer surveys or visits by our representatives from time to time;
• Health information: information we collect about you that we consider reasonably necessary to protect the health and safety of our premises, staff and customers; and
• Analytics: information relating to you that you provide to us indirectly through use of our websites or online presence, including your IP addresses.

It would be unusual for us to need to collect all or even most of the above information from you. The information we will require will depend on the specific service(s) that we provide to you and/or the specific interactions we have with you.

How do we collect your Personal Information?

Direct collection: We collect your Personal Information directly from you unless it is unreasonable or impracticable to do so. When collecting Personal Information from you, we may collect in ways including:

• through your access and use of our website;
• during conversations and communications between you and our representatives;
• when you complete an application or purchase order or ask for a quote to be prepared;
• when you make an in-store or on-line purchase (not applicable to our manufacturing and distribution operations);
• when you access our premises;
• when you apply for finance (not applicable for our manufacturing or distribution operations);
• when you contact us for further information or register your details on our website;
• your participation in surveys and other types of research;
• when you enter a promotion, sweepstake, or contest hosted by Fantastic Furniture (not applicable to our manufacturing and distribution operations);
• when you subscribe to our mailing list (not applicable to our manufacturing and distribution operations);
• when you provide information via social media pages such as the Fantastic Furniture Facebook page, Instagram or our Twitter account (not applicable to our manufacturing and distribution operations);
• when you apply for a franchise (not applicable to our manufacturing and distribution operations);
• when you supply goods or services to us;
• when you express interest in a particular Fantastic Furniture service or product (as applicable); or
• when you submit a job application or résumé, including from your referees, and publicly available information about you.

Cookies and web tracking: Fantastic Furniture uses tracking technologies such as cookies to recognise your browser each time it visits our site, and to track which pages you visit whilst on our site. We use this information to optimise our site and create a better online experience for you. Cookies are pieces of information that a website transfers to a computer’s hard disk for record keeping purposes. Most web browsers are set to accept tracking technologies such as cookies. If you do not wish to receive any cookies, you may set your browser to refuse them.

Remarketing: Our website uses various software platforms and analytics programs, such as Google AdWords, Google Analytics, and the Google Display Network, to serve ads to you on other websites after you have visited our website. This practice is known as remarketing and is a tool that Google and other digital providers offer to businesses. If you would like to opt-out of receiving advertising like this from Google you can manage these settings by visiting the Google Ads Preferences Manager.

Payment protection: Fantastic Furniture’s retail operation uses the payment protection provider, CyberSource, which allows for the approval of more legitimate transactions by accurately determining the trustworthiness of every transaction. Information collected by CyberSource is governed by CyberSource’s privacy policy (https://usa.visa.com/legal/privacy-policy.html). All application traffic, including payment information, traverses the internet through an encrypted channel.

Franchisees: Fantastic Furniture may collect Personal Information from its franchisees as part of operating the Fantastic Furniture franchise network.

Third parties: Our manufacturing and distribution operations provide services to other businesses. As part of those services, we may be asked to provide services on behalf of those businesses to you or otherwise deal with you in the course of providing those services. In those circumstances, we will receive your Personal Information from those businesses. This may include where you are a worker or customer of that business. The collection and disclosure by them of your Personal Information to us is governed by their privacy policy.

We may also collect information from third parties such as credit reporting bodies, law enforcement agencies, and other government agencies.

What happens if we can’t collect your Personal Information?

If you do not provide us with the Personal Information described above, we may not be able to provide the requested products or services to you, or the business you work for (whichever is applicable), either to the same standard or at all, or we may not be able to provide you with information about our products and services.

For what purposes do we collect, hold, use and disclose your Personal Information?

Your Personal Information will not be shared, sold, rented or disclosed other than as described in this Privacy Policy.

We retain Personal Information for as long as is necessary for the purpose for which it was collected or in some circumstances for longer periods where extended retention is required by law or regulation, and as necessary in order to defend our legal rights.

Fantastic Furniture may use, collect and hold your information to provide our products and services to you, to better understand your needs and provide you with better services, including for:

Customer service, including to:

• complete transactions in store or online (not applicable to our manufacturing and distribution operations);
• deliver products and services;
• provide our membership program (not applicable to our manufacturing and distribution operations); and
• deal with queries, comments or customer service issues promptly whether by email, social media, telephone or mail. (We may also keep information on your communications with our customer service representatives).

Marketing, including to:

• keep you up-to-date with products, services, events or promotions we think would be of particular interest through a variety of channels. (You are able to “opt-out” from this activity at any time);
• evaluate the effectiveness of our online advertising; and
• evaluate our website’s performance and to improve the content we display to you.

Business operations, including to:

• provide our products and/or services to other businesses (applicable to our manufacturing and distribution operations);
• analyse our business, including for planning, marketing, research, recruiting and training purposes;
• enhance your customer experience in store and online (where applicable) and help us complete your transactions faster;
• administer our business, analyse trends, administer our website, track users’ movements, and gather broad demographic information; and
• ensure the health and safety of our premises, staff and customers, which may involve us collecting your health related information.

Fantastic Furniture may also use, collect and hold your information:

• when preventing fraud and other criminal activities;
• when recruiting staff and engaging with contractors; and
• for other purposes explained at the time of collection or which are required or authorised by or under law, and for which you have provided consent.

Disclosure of  Pe rsonal Information

We may disclose your Personal Information to:

• Related Bodies Corporate: (as that term is defined in the Corporations Act 2001 (Cth), in particular to our parent company and franchisees.
• Clients: third party entities that engage us to provide our products and/or services on their behalf, but only where you have interacted with those third parties (applicable to our manufacturing and distribution operations).
• Service providers: including, without limitation, technology service providers for services such as application and systems, cloud computing facilities, development and technical support, processing, storing, hosting, research and data analysis, payment protection providers, mailing houses, couriers, payment processors, delivery contractors, mobile application providers, data entry service providers, network administrators, debt collectors, third party product repairers, and professional advisors such as accountants, solicitors, business advisors and consultants.
• Partners: including, without limitation, our third party marketing agencies, membership program partners, Facebook, Twitter, Google, organisations we partner with for promotions or for distribution, and other organisations we think you would like to receive further information from.
• Law enforcement: to any person, regulatory body or government agency in order to comply with any law.
• Purchasers of our business: if we sell some or all of our business to a third party, we will disclose all of your information to the new owner(s) in the process of undertaking that transaction or transactions.

We seek to protect your privacy when we send Personal Information overseas. This includes satisfying ourselves that the overseas recipient either will not breach the Australian Privacy Principles or is subject to a similar binding obligation which you can enforce. Entities located outside of Australia to whom we may disclose your Personal Information include, without limitation, the following: our Related Bodies Corporate, located in United Kingdom, Europe, Asia and South Africa; and our data hosting and other IT and CRM service providers, located in the United States, Europe, India, Canada and Asia.

Direct marketing materials

We may send you direct marketing communications and information about our products and services that we consider may be of interest to you if you would reasonably expect us to do so in light of how we collected your Personal Information. These communications may be sent in various forms, including mail, SMS, social media and email, in accordance with applicable marketing laws, such as the Spam Act 2003 (Cth). If you indicate a preference for a method of communication, we will endeavour to use that method whenever practical to do so.

With your consent, we may provide your Personal Information to organisations that we partner with from whom we think you would like to receive further information. We may also provide you with direct marketing communications from organisations that we partner with from whom we think you would like to receive further information.

Opting Out

At Fantastic Furniture we only want to communicate with you if you want to hear from us. You may choose to restrict or opt out of the collection, storage, use or disclosure of your information in the following ways:

• If you have previously agreed to us using your information for direct marketing purposes, you may change your mind at any time by:
  • writing to the Privacy Officer, Fantastic Furniture Pty Limited, PO Box 445 Chester Hill NSW 2162;
  • phoning 1300 004 919 (during normal business hours); or
  • e-mailing us at customercare@fantasticfurniture.com.au.
• We mainly communicate with you through email. If you wish to unsubscribe to email direct marketing communications, you can locate and click on the unsubscribe link in each of the promotional emails and we will opt you out from the email mailing listing without any cost.

Access and correction

You may request access to any Personal Information we hold about you at any time by contacting us (see details below). Where we hold information that you are entitled to access, we will try to provide you with suitable means of accessing it (for example, by mailing or emailing it to you). We may ask you to pay our reasonable costs to give you access to your Personal Information.

There may be instances where we cannot grant you access to the Personal Information we hold. For example, we may need to refuse access if granting access would interfere with the privacy of others or if it would result in a breach of confidentiality. If that happens, we will give you written reasons for any refusal.

If you believe that Personal Information we hold about you is incorrect, incomplete or inaccurate, then you may request us to amend it. We will consider if the information requires amendment. If we do not agree that there are grounds for amendment, then we will add a note to the Personal Information stating you disagree with it.

Third-party web sites

Links to third party web sites on www.fantasticfurniture.com.au are provided solely as a convenience to you. If you use these links, you will leave Fantastic Furniture’s site. Fantastic Furniture is not responsible for any of these sites, their content or their usage of your Personal Information.

Security

Fantastic Furniture is committed to ensuring the security of your Personal Information and uses industry standard security measures to safeguard and protection your information. This includes taking reasonable steps to ensure your Personal Information is protected from loss, misuse, unauthorised modification or disclosure. Some of the steps we take to protect your information include:

• utilising security restrictions on access to our systems such as passwords, firewalls and anti- virus software;
• external and internal premises security.

Fantastic Furniture franchisees

If you purchase a Fantastic Furniture product from a franchisee (the company identified by company name and/or ABN on the front of the customer invoice), then the provisions of this Privacy Policy also apply to you and the franchisee (as though the franchisee is “Fantastic Furniture”), with the following amendments:

• Provisions relating to the web are not applicable to your relationship with a franchisee.
• A franchisee may disclose your Personal Information to Fantastic Furniture for the purposes of its operation of the Fantastic Furniture franchise network.

Fantastic Furniture is not responsible for any failure by a franchisee to comply with this Privacy Policy or applicable law when handling your Personal Information.

Complaints or questions

If you have any questions about this Policy, any concerns or a complaint regarding the treatment of your privacy or a possible breach of your privacy, please use the contact link on our website or contact our Privacy Officer using the details set out below.

Privacy Officer contact details:

• Privacy Officer
• Fantastic Furniture Pty Limited
• Email: privacy@fantasticfurniture.com.au

All complaints received will be dealt with fairly and in a timely manner considering all the circumstances of the complaint. In most cases, we expect that complaints will be investigated and a response generally provided within 30 days of receipt of the complaint. If the matter is more complex and our investigation may take longer, we will contact you and advise you of this.

For information about privacy generally, you may visit the Office of the Australian Information Commissioner’s website at www.oaic.gov.au.

Express consent to collection, storage, use and disclosure

By agreeing to accept the terms of this Privacy Policy, or by providing your Personal Information to us, or both, you are taken to have expressly consented to the collection, storage, use and disclosure of your Personal Information for each of the purposes and to all of the parties outlined in this Privacy Policy.

Definitions and Changes

In this policy “Fantastic Furniture”, “we”, “us”, “our”, etc means FF HoldCo Pty Limited ACN 085 825 912 and its subsidiaries (as that term is defined in the Corporations Act 2001 (Cth).

Fantastic Furniture may make changes to this Privacy Policy from time to time for any reason. We will publish those changes on our website. This policy was last updated in April 2022.

Version April 2022